Exhibitor Resources

EXHIBIT HALL HOURS 

EXHIBIT HALL SETUP

Sunday, July 20, 2025
Exhibitor Set-up | 3:00p.m. - 7:00p.m.
 

---

Monday, July 21, 2025
Exhibit Hall Open | 7:30a.m. - 5:30p.m.
Dedicated Exhibit Hall Hours | 9:00a.m. - 9:30a.m, 10:30a.m. - 11:00a.m., 2:30p.m. - 3:00p.m, 4:00p.m. - 4:30p.m.
 

Tuesday, July 22, 2025
Exhibit Hall Open | 8:00a.m. - 5:30p.m.
Dedicated Exhibit Hall Hours | 9:00a.m. - 9:30a.m, 10:30a.m. - 11:00a.m., 2:30p.m. - 3:00p.m, 4:00p.m. - 4:30p.m.

Wednesday, July 23, 2025
Exhibit Hall Open | 8:00a.m. - 5:30p.m.
Dedicated Exhibit Hall Hours | 9:00a.m. - 9:30a.m, 10:30a.m. - 11:00a.m., 2:30p.m. - 3:00p.m, 4:00p.m. - 4:30p.m.
Exhibitor Breakdown | 5:30p.m. - 8:30p.m.

Early teardown is not permitted and will result in a $1,000 fine to any company who disregards the posted teardown time.
 

---

EXHIBITOR TRAVEL

See the Travel & Lodging page for complete instructions for making hotel reservations and travel plans.
 

EXHIBITOR KIT AND SHIPPING

The official decorator for all eventPower events is Heritage Exposition Services. The Exhibitor Service Kit provides information about shipping, ordering booth services, and ordering furniture for use during the Symposium.

The Exhibitor Kit is currently in progress and will be posted here soon.

If you have any questions concerning the exhibitor kit or ordering anything for your booth, please call Heritage Exposition Services at (800) 360-4323.
 

REQUIRED EXHIBITOR INFORMATION DEADLINE

As soon as possible, please provide a color logo in vector format (with fonts and artwork outlined). The logo will be used on signage and event promotions (when possible). We will also accept .tiff files (300 dpi or higher) if an .eps is not available.

Company Description: A brief description of your company at 50 words or less and web address.

Contact Information: Name, phone, and email address.
 

SPONSORSHIP

If you are interested in becoming an Exhibitor or Sponsor at the Symposium or if you would like to add a Sponsorship to your contract, please contact one of our Account Managers for available sponsorships and costs.

Diane Dodson: 703-740-1965 | DDodson@eventPower.com
Erin Ong: 703-740-1960 | EOng@eventPower.com 
Jessica Murray: 703-740-1932 | JMurray@eventPower.com
 

LEAD RETRIEVAL SERVICES

Lead Retrievals are available for rent. Scanned data will include all contact information the attendee provides during registration inclusive of email addresses (when provided).

Cost to Rent:

• First App Download: $295
• Each Additional App Download: $45
• Rent Device from eventPower: $395

Reservations can be made through your exhibitor portal.

For questions regarding LRUs, please contact lead.retrieval@eventpower.com.
  

EXHIBITOR BADGE REGISTRATION

Everyone must register to receive the appropriate Symposium badge.
Complimentary Exhibitor Badge Pre-Registration Deadline: Monday, July 21, 2025

Complimentary Exhibitor Badges: Each contracted company receives two FREE exhibit hall personnel/staff badges.  Closer to the Symposium you will receive a link to register your exhibitor personnel.

Complimentary Exhibitor Badges must pre-register online and cannot be used onsite.

Additional Exhibitor Badge Fees: $100 
 

EXHIBIT TEAM

Stephanie Corn
Exhibit Hall Manager, eventPower
SCorn@eventPower.com